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COI Services

NYC building Certificate of Insurance handled at no extra cost

A Certificate of Insurance (COI) is a document that proves your moving company carries adequate insurance to cover potential damage to a building's common areas during a move. Nearly every residential and commercial building in New York City requires a COI before allowing movers to operate in the building. Managing this paperwork is confusing, time-consuming, and varies from building to building. At Piece of Cake Moving & Storage, we handle all COI requirements as part of your flat fee — at absolutely no extra cost.

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COI Services

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What Is a Certificate of Insurance?

A Certificate of Insurance is an official document issued by an insurance company that summarizes the moving company's insurance coverage. It typically includes general liability coverage amounts, workers compensation coverage, auto liability coverage, the building or management company listed as an additional insured or certificate holder, and the specific dates the coverage is in effect. Buildings require this document to protect themselves from liability in case the movers damage common areas like lobbies, hallways, elevators, or building systems during the move. Without a valid COI, most buildings will not allow the move to proceed.

Why NYC Buildings Require a COI

New York City has some of the strictest building management requirements in the country. Co-ops, condos, rental buildings, and commercial properties all have management companies and boards that are responsible for protecting the building and its residents. Requiring a COI from movers is a standard risk management practice that ensures the building is not liable for damage caused during moves, the moving company is legitimately licensed and insured, residents and common areas are protected, and there is a clear paper trail in case a claim needs to be filed. Different buildings have different requirements. Some require specific coverage amounts, particular language in the document, or the management company named in a specific way. This variability is what makes COI management so frustrating for customers handling it on their own.

Our 5-Step COI Process

We have refined our COI process to be fast, reliable, and completely hands-off for you. Step one: you provide us with your building management contact information (name, phone, email). Step two: our COI team contacts your building to obtain their specific insurance requirements, including required coverage amounts, additional insured language, and any special endorsements. Step three: we prepare the COI documentation with all required details, ensuring it meets your building's exact specifications. Step four: we submit the completed COI directly to your building management for review and approval. Step five: we confirm approval and notify you that everything is set for move day. This entire process typically takes 3-5 business days. For last-minute moves, we offer expedited COI processing that can be completed in as little as 24 hours.

Included in Your Flat Fee — No Extra Cost

Many moving companies charge $50-$150 per COI, and some charge for each building separately. At Piece of Cake, COI services are included in your flat fee for every move. If your move involves two buildings with different requirements, we prepare and submit separate COIs for each location at no additional cost. If your building needs a revised COI with updated information, we handle that at no charge. There is never a line item for COI on your invoice because it is simply part of the service.

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Packing Services

Full Packing

Our professional packers will carefully pack every item in your home using premium materials, saving you time and stress.

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Platinum Packing Experience

Our white-glove platinum service includes custom crating, specialty wrapping, and dedicated handlers for your most prized possessions.

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Plastic Bin Hire

Rent sturdy, reusable plastic moving bins delivered right to your door. A greener, easier alternative to cardboard boxes.

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Box and Material Delivery

We deliver boxes, tape, bubble wrap, and all the packing supplies you need right to your doorstep before move day.

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Valuable Item Packing

Artwork, antiques, electronics, and other high-value items receive custom packing solutions to ensure maximum protection during transit.

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Piano Moving

From uprights to grand pianos, our trained specialists use the right equipment and techniques to move your piano safely.

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Make space with our flexible short and long term storage

Whether you need to store a few items or an entire household, our climate-controlled storage facilities in NYC are the perfect solution. We offer flexible short-term and long-term options with 24/7 security monitoring and easy access to your belongings whenever you need them.

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✓Free COI preparation and submission
✓Included in every move flat fee
✓Separate COIs for origin and destination buildings
✓All building types — co-ops, condos, rentals, commercial
✓3-5 business day standard processing
✓24-hour expedited processing available
✓Direct communication with building management
✓Revision handling at no extra cost
✓Experienced with all NYC management companies
✓Full insurance backing — GL, WC, and auto

Frequently Asked Questions

Do I need a COI for my building?+
Almost certainly, if you live in a managed building in NYC. Co-ops, condos, and most rental buildings require a COI from the moving company. Check with your building management or let us reach out to them directly.
How long does it take to get a COI?+
Standard processing takes 3-5 business days. For last-minute moves, we offer expedited processing that can be completed in as little as 24 hours. We recommend providing building information as early as possible.
Is there a charge for COI services?+
No. COI preparation and submission are included in your flat fee at no additional cost. This applies to both your origin and destination buildings, and covers any revisions that may be needed.
What if my building rejects the COI?+
If the building requests changes or additional information, we revise and resubmit at no charge. Our team is experienced with the requirements of NYC management companies and rejections are rare, but when they happen, we handle them quickly.
What insurance coverage do you carry?+
We carry general liability, workers compensation, commercial auto liability, and cargo insurance. Our coverage amounts meet or exceed the requirements of virtually every residential and commercial building in New York City.

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Our Moving Services

24/7/365 Moving

Need to move at night, on a weekend, or over a holiday? We are available 24/7, 365 days a year to help you move on your schedule.

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Local Residential Moving

Moving within NYC? Our local residential movers handle apartments, condos, townhouses, and homes with expert care and efficiency.

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Long Distance Moving

Whether you are moving across state lines or across the country, our long distance moving services ensure a smooth, stress-free transition.

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Office & Commercial Moving

Minimize downtime and disruption with our professional office and commercial moving services tailored for businesses of every size.

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Small Moves

Have just a few items to move? Our small move service is perfect for studio apartments, dorm rooms, or partial moves at competitive rates.

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Last Minute Moving

Plans changed? No problem. Our last minute moving service can accommodate urgent moves with the same level of care and professionalism.

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